Careers2022-06-14T17:03:59-05:00
WRTP
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WRTP | BIG STEP provides career and training opportunities to help take you from where you are to where you want to be. Whether you have experience or are new to the industry, we are ready to work with you. Take the first step toward a new career today!

CAREER OPPORTUNITIES

The Staff/Grant Accountant is responsible for all accounting cycle tasks (AR/AP and financial reporting) and pre- and post-award grant accounting. They will also be responsible for ensuring compliance with funders’ administrative guidelines, timely receipt of revenue, accurate submission of financial reports, annual single audits, and orderly closure of projects. The ideal candidate would have experience working with smaller organizations and, at a minimum, have some grant, government contracting, or other project accounting experience. They should also understand internal controls and be able to ensure compliance with all controls and accounting policies.

Accounts payable/bill management

  • Manage all accounts payable and properly code to grants or programs
  • Manage vendor relations, prepare and present weekly AP report to the CEO, and print checks
  • Enter and record expense reports for staff and board members, in addition to bank and credit card transactions
  • Reconcile all bank and credit card accounts

Cash & Cash Receipts

  • Post daily cash receipts, including merchant account transactions and physical checks
  • Maintain and update a weekly cash flow report for management
  • Interface with the Membership Coordinator and enter membership database data into the general ledger

Monthly Accruals & Journal Entries

  • Maintain asset and depreciation schedule and post monthly depreciation
  • Maintain and post accrued salary
  • Track and update monthly leave accrual
  • Maintain and post other month-end journals and accruals

Grant Finance

  • Prepare and submit grant invoices
  • Provide basic financial oversight for funds related to grant projects
  • Monitor/track the status of each program through its program life cycle
  • Work with grant managers and advise the management team on preparing grant budgets for proposals. Once awarded, monitor expenses for allowable uses of grant funds
  • Prepare budget-to-actual grant spending reports

Reporting

  • Prepare monthly report packages
  • Develop a budget and budget narratives

Audit

  • Act as the point of contact for annual audits
  • Prepare year-end schedules and other data requested by auditors
  • Strong systems and technical experience is required, including demonstrated experience in setting up accounting systems and maintaining system interfaces
  • Five or more years of accounting experience, with a minimum of two years in a nonprofit or government setting, with nonprofit and grant experience preferred
  • A. degree or equivalent work experience
  • Experience with MIP preferred
  • Proficient with Microsoft Excel and the ability to reconcile large transactional files (pivot tables experience preferred)
  • Experience with various accounting software
  • This position requires occasional local travel to/from sites
  • Health Insurance – Employer pays 90% single health plan premium or 85% of any other plans
  • Dental Insurance (single or family) – 100% employer paid
  • Vision Insurance (single or family) – 100% employer paid
  • Life Insurance & Accidental Death & Dismemberment Insurance – 100% employer paid
  • Short Term & Long Term Disability Insurance – 100% employer paid
  • 10 vacation days after 90 days of employment
  • 9 personal days after 90 days of employment
  • 13 paid holidays annually
  • 10% of monthly salary contributed to retirement accounts
  • Position Description: Management, Exempt
  • Hours: Full time, 40 hours/week

The WRTP | BIG STEP Youth Outreach & Program Coordinator is actively engaged in the planning and implementing of youth programs and services in the Construction Sector. The Youth Outreach & Program Coordinator is responsible for supporting and providing direction and operational support for all in-school youth, out-of-school youth, and emerging adults within the community-related programming in the greater Madison area, with particular responsibility for the outcomes and performance. The Youth Outreach & Program Coordinator often serves as the liaison between staff, community, agencies, schools and school districts, and funders and will serve as the primary contact for students and families. The Youth & Program Coordinator reports to the South Central Region Director.

Implementing

  • Assist with developing and implementing all the Madison area high school youth-related programming, including coordinating program deliverables, outreach to funding agencies, and alignment of curriculum and industry certifications.
  • Provide direct outreach, recruitment, selection of program participants, coordination, and oversight of curriculum implementation, testing, and other programming as necessary.
  • Coordinate recruitment activities with staff, members, partners, and volunteers.
  • Provide overall support to staff by implementing, monitoring, and supervising training classes and programming, including actively conducting training and orientations when needed at the Madison location.
  • Continual career development and evaluation for construction training graduates.
  • Communicate with partner agencies and organizations, recruiters, and case managers to provide eligible candidates with a clear understanding of goals, requirements, and opportunities.
  • Be an active advocate for Youth Apprenticeship, Career & Technical Education, and Work-Based Learning.

Planning & Coordinating

  • Provide support for construction program orientations, recruitments, training events, and Madison community outreach events.
  • Continuously improve the format of youth trainings.
  • Cultivate and maintain a relationship with the leadership of youth organizations and local school districts.
  • Collaborate with the WRTP | BIG STEP staff, instructors, and case managers to conduct effective orientation and recruitment sessions and provide quality customer service to all participants.
  • Coordinate with local school districts, high schools, teachers, guidance counselors, and CTE staff.
  • Facilitate Youth Advisory and Parent Advisory committees, including outreach events.
  • Maintain and update a Construction Pathway Plan for high school students and school districts.
  • Process and track inquiries from the WRTP | BIG STEP website and social media referrals.

Evaluating

  • Develop and track youth-related metrics from the Efforts to Outcomes (ETO) database in conjunction with Excel spreadsheets to provide accurate data regarding progress toward identified program goals.
  • Monitors contractual outcomes, assists in reporting, and communicates with leadership.
  • Ensures that initiatives, policies, and processes are effectively delivered, communicated, and monitored.
  • Evaluate program effectiveness to develop improved methods.
  • Provide feedback to and input in the annual development of Youth Work Plan and ensure all work throughout the year is responsive to and in coordination with the Youth Work Plan.
  • Participate in professional development and training.
  • Other duties as appropriate.
  • This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. WRTP | BIG STEP reserves the right to change the job description and/or posting.
  • Ability to work up to 30 hours per workweek. Work hours may vary depending on organizational needs and may include some Saturdays.
  • Demonstrated knowledge of workforce development and/or knowledge of implementing urban youth programs and training.
  • Knowledge of the construction industry and the State of Wisconsin Apprenticeship system preferred
  • Bachelor’s degree preferred
  • Advanced education or certifications is preferred.
  • To accomplish these tasks, the Youth Outreach & Program Coordinator must have excellent computer skills with thorough knowledge of standard computer programs, including Microsoft Office, and the ability to learn new systems.
  • Must have project management experience, utilizing planning and organizational skills, and the ability to manage multiple projects and prioritize tasks to ensure projects get to completion.
  • Outstanding oral and written communication skills.
  • Excellent interpersonal skills.
  • Experience collaborating in a multi-disciplinary, diverse, and dynamic team.
  • Demonstrated ability to develop and maintain collaborative partnerships, engaging others to leverage resources to achieve goals and an entrepreneurial approach.
  • Demonstrated resourcefulness in setting priorities and proposing new ways of creating efficiencies.
  • Knowledge of federal and state-based programming, such as FSET, WIOA, and other DOL and DWD job training programs is desired.
  • Must be able to pass a background check.
  • This position requires the ability to regularly sit and write at a computer, stand and lift less than 20 pounds to stock office supplies, frequently move from room to room to accommodate guests, use a telephone and use computer equipment to generate input and output and transmit data and requires reliable transportation including state-mandated insurance.

WRTP | BIG STEP

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To apply, please fill out the form below or send your resume to hyoplac@wrtp.org.

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